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Elegant Eleventh Southern District, U.S. Coast Guard Auxiliary
Serving Southern California, Southern Nevada, Southern Utah, and Arizona
Elegant Eleventh logo

 

 

Stepheni Norton, DSO-SR

SUBMIT MINUTES
114
114-01
114-01-01
114-01-02
114-01-04
114-01-05
114-01-07
114-02
114-02-04
114-02-05
114-02-07
114-02-09
114-02-10
114-03
114-03-01
114-03-03
114-03-04
114-03-05
114-03-08
114-03-10
114-04
114-04-02
114-04-03
114-04-05
114-04-06
114-04-09
114-05
114-05-01
114-05-03
114-05-05
114-05-06
114-05-08
114-05-10
114-07
114-07-01
114-07-02
114-07-03
114-07-04
114-07-07
114-09
114-09-02
114-09-04
114-09-06
114-09-07
114-09-08
114-10
114-10-01
114-10-02
114-10-07
114-10-08
114-10-10
114-10-11
114-11
114-11-01
114-11-02
114-11-07
114-11-11
114-11-12
114-12
114-12-01
114-12-02
114-12-04
114-12-05
114-12-07
114-13
114-13-02
114-13-03
114-13-04
114-13-08
114-13-09
114-14
114-14-01
114-14-03
114-14-04
114-14-07
114-14-09
114-15
114-15-01
114-15-02
114-15-07
114-15-08
114-16
114-16-01
114-16-03
114-16-05
114-16-06
114-16-07

SECRETARY AND RECORDS

While this program does not report to a National-level department, the Secretary / Records (SR) exercises responsibility and supervision for the recording and subsequent publication of the minutes of official sessions, as well as ensure unit record retention requirements are met.

 

The page will serve as an instructional tool for all District 11S SRs.

 

2008 CHANGES

 

SUBMIT MINUTES

An Electronic Document Control Center has been set up for the District files.  On this secure server each unit has their own password* protected folder.

 

*The password has been sent via email to each units SR and leaders. 

 

Submitting "Record of Meeting" is very easy:

  1. Save your "Record of Meeting" with the proper naming convention

    YYYY_MM_UNITNUMBERXX
    YYYY = Four digit year. ex: 2007
    MM = Two digit month. ex: 05
    UnitNumber = Four digit unit number. ex: 1600 (Div 16) or 1604 (Div 16 Flt 04)
    XX = MM for
    "Record of Meeting"  (Meeting Minutes)

    Example: 2008_01_1600MM

  2. Click on the you unit number listed to the right.

  3. Enter your unit password

  4. Click "Continue"

  5. Click "Add Files..." to locate the Minutes you want to submit

  6. Find and select the file from your computer

  7. Click "Open"

  8. Your file will be listed on the page

  9. Select "Upload"

  10. Once the file uploaded you will get a "File Drop Successful!" message

General SR Duties

 

All District 11S SO and FSO SRs shall:

YYYY_MM_UNITNUMBERXX
YYYY = Four digit year. ex: 2007
MM = Two digit month. ex: 05
UnitNumber = Four digit unit number. ex: 1600 (Div 16) or 1604 (Div 16 Flt 04)
XX = MM for
"Record of Meeting" (Meeting Minutes)

Example: 2008_01_1600MM